Accounts Payable and Logistics Billing Sr. Specialist

Job Title: 
Accounts Payable and Logistics Billing Sr. Specialist

Job Type:
Full time


Orangeburg, NY

Job Overview:

Responsible for performing a variety of accounts payable and transport billing related clerical duties. Receives, sorts, and proofs accounting documents, and posts totals. Matches invoices to appropriate authorizing documents. Codes invoices with appropriate general ledger account numbers and related project and budget codes. Inputs invoice information into automated accounts payable application. Performs arithmetic calculations and reviews internal records. Prepares reports and maintains records and files as needed. Completes collections and deposits of accounts receivable items.



  • • Processes all PO Receipts/Transfers/Inventory maintenance.

    • Analyzes all AMEX expense reports and prepares spreadsheet/payment.

    • Oversee all PO’s and shipping discrepancies. Work closely with claims to complete the discrepancy.

    • Oversee freight reconciliation process. Dispute when necessary. Records all non-check payments.

    • Tracks all US Customs payments.

    • Prepares all WT’s.

    • Reviews source documents and matches all transportation invoices, purchase orders, and receiving documents.

    • Codes invoices to appropriate general ledger accounts.
    • Determines optimum payment dates and takes advantage of all discounts on invoices.
    • Reviews invoices to ensure they are correctly coded, properly authorized, and there are no overpayments or repeat payments. • • •
    • Ensures that approval authority is in accordance with purchasing policies.
    • Processes payments and obtains authorized signatures.
    • Performs accounting duties in accordance with established Company policies and procedures.
    • Assumes responsibility for effectively researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies.
    • Assumes responsibility for establishing and maintaining effective business relations with vendors.
    • a. Researches and resolves vendor problems and billing discrepancies.
    • b. Answers vendors' questions or refers them appropriately.
    • c. Maintains and projects the Company’s professional reputation.



• Accounts Payable, 3 years (Required)

• Finance Concepts, 3 years (Required)

• Bachelor's (Preferred)

• Knowledge of purchasing policies a plus.

• Knowledge of automated accounts payable applications.

• Sage/X3 system knowledge a plus.



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